With a bird’s-eye-view of all the tasks associated with delivering the project, a WBS schedule allows your team to focus on the outputs of the project from start to finish. To bring your project to life, you first need to come up with an actual schedule to communicate with the team exactly what needs to be done.įor a start, the simplest way to determine the schedule is to use a work breakdown structure (WBS). 2) Schedule Your Project with a Work Breakdown Structure Now, it’s time to determine the major tasks to be done and develop estimates for your team. It helps to ensure transparency within the team the moment you kick-start a new project, removing siloes from the entire workflow. You can create this scope documentation right in Jira with Confluence, an open and shared workspace where teams collaborate on projects. What are the potential risks that may affect the project outputs?.How long will it take for the key milestones or certain tasks to be completed?.What are the milestones (major tasks to be completed) to meet the project’s deadline and expectation?.What is the expected result once the project completes?.These conversations should answer the following questions: Project planning is not constrained to the project manager’s responsibilities-communication with the core project team will help to nail down the scope effectively. It consists of the basic elements, as in the sample event plan above, including: goals and objective, the tasks required to achieve those goals, team members involved in each task, resources and budget required to deliver the project. Scope is derived from the project’s requirements. Project Planning Made Simple with Atlassian’s Jira Platform 1) Define the Project’s Scope Related: How to Use Gantt Charts for Project Planning Here’s exactly how you can exploit the platform to build a masterful project plan on Jira. So, whether you are working on a complex software deployment or creating an event plan, online project management tools like Jira help to create a solid project roadmap with the ability to monitor in real-time. Having your plan well-documented as a blueprint is also beneficial to run future events, which can be further optimized based on the past results. Labor resources should also be considered, especially to assign equal workload to on-site event staff. Budget and resource: Allocate budget to specific spending categories to avoid the event going over budget.The duration for each task should be strategically scheduled to meet the final deadline. The event’s date also determines the project’s time frame. Milestones and deadline: Estimate the completion date of each task based on the resources available leading to the event launch.For instance, your procurement team can’t book a venue without first having a fixed target number of attendees. Visualize dependencies: Outline the logical relation of the tasks.Assignees: Identify the person responsible for every task.Issues (or tasks): List all the tasks that need to be completed to put the event together, from program production, delegate acquisition, on-site and off-site supporters, logistics, to caterer and so on.Goals and objectives: Identify the desired business outcomes and how you will measure success.Imagine organizing an event, think of your event preparation as the project plan that ensures smooth coordination amongst the team and partners across the event timeline. It must be results-oriented and specific on the expected deliverables. All this should be documented in a concrete roadmap as a baseline for progress tracking and reporting.Ī project plan lays the foundation for the entire project management lifecycle. Why Do You Need a Robust Project Plan?Īs a project manager, your goal is to communicate exactly the problem you are trying to solve, how it can be done and what will happen as a result of the project. This blog post walks you through the key phases of the planning process, supported by Jira Software. We have worked with the most innovative companies in the world, from medium to large enterprises, to discover how they achieve more with well-thought-out project plans. From the initiation stage to market validation and development processes, it is important to create a plan that ensures a collaborative workflow and successful completion, no matter how big or small your project is. In any line of work, new projects take shape every day to facilitate innovation that will drive consistent growth.īeing able to effectively strategize the project plan already puts you ahead of the competition, even before your product officially launches. The impact of project management goes beyond software development boundaries.
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